While the computerized maintenance management system (CMMS) was created in the 1960s as a punch-card system used to manage work orders, it’s come a long way in the 50-some years since. Today, Global Maintenance Management System is used to easily keep a centralized record of all assets and equipment that maintenance teams are responsible for, as well as schedule and track maintenance activities and keep a detailed record of the work they’ve performed. The evolution of the CMMS to a web-based, multi-tenant solution has made it easier than ever for any maintenance team to harness the power of digital transformation.
There are two common places where CMMS software runs: On a computer at the client’s business, or on the web.
When a business is responsible for running its own CMMS, it is called an on-premises CMMS.The benefit of this kind of installation is the user has full control over network access to the CMMS server and complete data privacy (relevant for defense contractors, for example). The drawbacks are that this type of CMMS software implementation is expensive and complex. The IT department has to constantly look after the server, backups must be done by the maintenance team, and the software can quickly get out of date if updates aren’t installed regularly.
When the simple maintenance software runs online, it is called cloud-based CMMS software.Here, the CMMS provider takes care of all the IT, hosting, security, and backups for the system, and the software can be accessed through any computer with an internet connection and web browser. Another strength of a cloud-based CMMS is that the software updates automatically, so you’re always using the latest and most secure version. Make sure to subscribe to a maintenance reporting software that lets you export the information in your current system so that you can migrate it if needed.